When making decisions to archive your EHR, changing EMRs – whether by choice or requirement – can be a daunting and difficult task. Don’t let the conversion process degrade your data or get in the way of your day-to-day operations. Let the experts at CHR Base efficiently and meticulously move your electronic medical records – so your organization can focus on providing the highest quality care for your patients. And when the times comes to report on your old data, CHR Base has the legacy data reporting features needed.

CHR Base will work with you to:

• Develop a plan that minimizes disruptions to your organization’s operations
• Determine which data to convert so your new EMR includes what’s necessary and important
• Extract and convert documents and discrete data – including lab reports, radiology images, invoices and more – from your old system to your new one
• Digitize any paper records and x-rays and add them to your new EMR system with the highest possible fidelity
• Maintain the highest data integrity

CHR Base does not sell EMR systems. We have relationships with most EMR providers and will work with them to seamlessly convert your data & images, regardless of the source system. We will ensure all your inputs are mapped correctly to maintain the highest fidelity. Our discrete conversions keep your data safe and accurate while allowing you to take full advantage of your new EMRs features.

Minimize costs, risks and downtime

You may be tempted to leave your legacy data in your old system. Don’t. Maintaining two EMRs is a very expensive decision.

CHR Base specializes in discrete data extraction and conversion. We know what to expect and how to seamlessly bridge data between systems. Our experience and integrated solutions help practices overcome the challenges with conversions.

We are Lean Six Sigma certified and have extensive project management expertise. We will complete your data migration project on budget and on time, allowing you to realize your EMR’s benefits faster.

Stay compliant and take full advantage of incentives, with legacy data reporting

CHR Base is HIPAA qualified and works with ePHI daily. We understand the rules and regulations and will strictly adhere to any additional specifications your organization may have. We will work with you to develop a custom process that meets your requirements and helps you qualify for Meaningful Use and other incentives. Legacy data reporting is a large part of that effort.

Local Installation vs Cloud Hosting

CHR Base is most often installed locally, as HIPAA-secure cloud hosting continues to be quite costly.  However, if cloud hosting is the directive, we recommend AWS.  A few words about AWS straight from the source:

Scale Computing

Amazon EC2 enables you to increase or decrease capacity within minutes, not hours or days. You can commission one, hundreds, or even thousands of server instances simultaneously. You can also use Auto Scaling to maintain availability of your EC2 fleet and automatically scale your application up and down depending on its needs in order to maximize performance and minimize cost.

Flexible Cloud Hosting

You have the choice of multiple instance types, operating systems, and software packages. Amazon EC2 allows you to select a configuration of memory, CPU, instance storage, and the boot partition size that is optimal for your choice of operating system and application. For example, choice of operating systems includes numerous Linux distributions and Microsoft Windows Server.

Fully Integrated

Amazon EC2 is integrated with most AWS services such as Amazon Simple Storage Service (Amazon S3), Amazon Relational Database Service (Amazon RDS), and Amazon Virtual Private Cloud (Amazon VPC) to provide a complete, secure solution for computing, query processing, and cloud storage across a wide range of applications.

Reliable

Amazon EC2 offers a highly reliable environment where replacement instances can be rapidly and predictably commissioned. The service runs within Amazon’s proven network infrastructure and data centers. The Amazon EC2 Service Level Agreement commitment is 99.99% availability for each Amazon EC2 Region.

Secure

Cloud security at AWS is the highest priority. As an AWS customer, you will benefit from a data center and network architecture built to meet the requirements of the most security-sensitive organizations. Amazon EC2 works in conjunction with Amazon VPC to provide security and robust networking functionality for your compute resources.

Reporting

When it comes down to it, the EHR is meant to assist in the delivery of care; legacy data reporting, while useful, is a secondary consideration. That’s not to say that reports shouldn’t be included in the EHR, because a lot of value can be derived from them. They are useful in a multitude of ways, from simple reports such as problem-based patient populations, to reports on scheduled appointments or charges.

Still, reporting often requires a finer level of detail than a canned product can provide, and even input parameters may not allow for that necessary level of control. Often, small differences in workflows cause data to be found in different fields, making out-of-the-box reports less practical. As requirements evolve, the complexity of even a simple report can multiply, and the reporting logic should have the adaptability to accommodate these changes.

In today’s data-centric environment, custom legacy data reports are incredibly useful in tracking progress on both external measures, such as HEDIS or PQRS, and internal organizational initiatives. 

Custom legacy data reporting can provide tremendous value. They can expose workflow deficiencies, assist in clinical and administrative decision making, and provide necessary data to third parties for patient care or financial reimbursement. Let CHR Base help your organization make better use of your EHR data.

Partner Up

In any scenario where you need to get data our of an old system, we can help. If you aren’t sure where to start in your unique scenario, shoot me a message, I can steer you in the right direction.

-Dan Holleran | 314-471-3409 | dan@pdehealth.com | www.pdehealth.com